LEGAL INFORMATION
WHAT YOU MAY NEED TO KNOW

General Terms and Conditions

Legal Notice

This website is provided by:

Finologee S.A. (hereafter referred to as “Us”, “We” or “Our”),

Société Anonyme” (public limited company) incorporated under the laws of the Grand-Duchy of Luxembourg

7, rue J. Fischbach, L-3372 Leudelange”;

RCS Luxembourg B217853.

Support PFS (license No 06/19 as of January 24th, 2019), licensed as “Client communication agent”, and “Operator of secondary IT systems and communication networks operator of the financial sector”, respectively under the provisions of Article 29-1 and 29-4 of the Law of 5 April 1993 on the financial sector.

If you wish to contact us, please use the address: info@finologee.com

1. Your obligations

Access to, and/or/together with any other use (the “Use”) of this website (the “Website”) is subject to the General Terms and Conditions of use described below (the “GTC”).

When Using the Website and its related services, you (“You”) agree unreservedly to comply with the GTC. Should You do not agree with any of the terms of the GTC, You must stop using the Website.

The GTC might change from time to time at Our sole discretion, and You are required to consult it regularly. Should You do not agree with any of the changes made to the GTC, You must stop using the Website.

2. Disclaimer

The texts, documents, newsletters, and/or/together with or any other material which are published on the Website (collectively referred as the “Content”) are notably intended for information and marketing purposes only. Content shall not be construed with any professional service and shall not be considered as such.

The Content may be not up-to-date, complete or accurate. The Content may be removed from the Website at any moment and without notice.

3. Intellectual property rights

The Website together with any Content contained therein (text, images, graphics, sound, animations and videos, including the layout) is original material owned by Finologee S.A. or its licensors and protected as such by authors’ rights, trademarks, copyright, designs, database rights and/or any other applicable intellectual property right, whether registered or likely to be registered.

It is strictly forbidden to reproduce, copy, redistribute, extract from its database or re-use, or exploit in any manner, in whole or in part, by any means, and on any medium, any Content of the Website without Our express permission.

The Use of the Website shall not be interpreted consequently as assigning of granting any “licence” on the rights mentioned above derived from the Website and any Content.

Please note that the Website contains materials and content that may be protected by third-party intellectual property rights. The use of these third-party materials and content may be subject to terms and conditions determined by the respective third party.

You may print and temporarily store copies of the Website pages and Content for Your personal use provided that such print/temporary reproduction (the “Reproduction“) does not alter the Website page or the Content. You may provide the Reproduction to third parties for their personal use provided that You (and; if any, the third parties) (i) quote Finologee S.A. as the source, (ii) make no direct or indirect commercial use of the Reproduction and (iii) inform such third parties of this GTC. Permanent copying or storage of the Website (or any part thereof) or the re-distribution thereof by any means is not permitted.

4. Link(s) to other websites

The Website may contain hypertext links to other websites managed by third-parties (the “Links”). As We do not systematically monitor the content of those third-party websites, We are not responsible, and We shall not be held liable for the content of those websites, and particularly for the lawfulness or accuracy of such third-party content.

We are not responsible for any hypertext link operated by third parties that direct or redirect to the Website or Content hosted thereon. We reserve the right to prohibit and/or block any such hypertext links without prior notice. We further decline being held liable for such prohibition.

5. Processing of personal data

Please refer to Our Privacy Policy for more details on the processing of personal data resulting from the Use of the Website.

6. Use of Cookies

Please refer to our Privacy Notice regarding this matter.

7. Warranties and Liability

The Website, together with all Content or third-party content contained therein, is provided “as is” without any warranty of any kind. The Use of the Website and its Content is made at Your own risk.

To the extent permitted by the applicable law, We shall not be responsible or held liable for any damage arising from or in connection with the Use or the unavailability of the Website and/or the Content hosted and published thereon, including but not limited to any loss of profit, loss or deterioration of data, infection or deterioration of Your equipment by malicious software, etc.

8. Governing Law and Jurisdiction

The GTC are governed by the Law of the Grand-Duchy of Luxembourg.

Any dispute arising out of or concerning the Use of the Website, or in connection with the GTC, shall be subject to the exclusive jurisdiction of the Luxembourg Courts.

Last Updated: 10/09/2019
Version No: 1.0

Download the GTC in PDF format: General Terms and Conditions_jobs_2019-09-10

Privacy Notice

This Privacy Policy explains how FINOLOGEE (“FINOLOGEE”, “we”, “us” or “our”) collects, uses, shares and otherwise processes your Personal Data in accordance with applicable data privacy laws and regulations, which include the General Data Protection Regulation 2016/679 (“GDPR”) which is applicable as of 25 May 2018.

Your privacy is important to us. The purpose of this Privacy Notice is to inform you about the information FINOLOGEE may gather about you, how FINOLOGEE may use that information, whether FINOLOGEE discloses it to anyone, and the choices you have regarding our use of the information FINOLOGEE collects.

1. Personal data we collect about you

When using the term “Personal Data” in our Privacy Notice, we mean information that relates to you and allows us to identify you, either directly or in combination with other information that we may hold, as defined by the GDPR.

We will process your Personal Data if and to the extent applicable law provides a lawful basis for us to do so. We will therefore process your Personal Data only:

  • If you have consented to us doing so, or
  • If we need it to perform the contract we have entered into with you; or
  • If we need it to comply with a legal obligation; or
  • If we (or a third party) have a legitimate interest which is not overridden by your interests or fundamental rights and freedoms.

Finologee collects and processes your personal data when you submit information in our contact forms for job applications, such as name, contact details, curriculum vitae (CV) and other information that you may provide by such forms. Finologee also collects information by use of social media, public searches, and own- or third-party cookies and other follow-up tools data you fill out in your job application include: name, surname, title, personal photo, position, hyperlinks to social networks, address, e-mail address, Skype username, phone number, educational background, work experience, CV…

2. Your rights in relation to your Personal Data

Under the GDPR you have various rights as an individual which you can exercise under certain circumstances in relation to your Personal Data that we hold. These rights are to:

  • Request access to your Personal Data (commonly known as a “data subject access request”) and request certain information in relation to its processing;
  • Request rectification of your Personal Data;
  • Request the erasure of your Personal Data;
  • Request the restriction of processing of your Personal Data;
  • Object to the processing of your Personal Data

If you want to exercise one of these rights please contact us

by email jobs@finologee.com

or by post

Finologee SA
Att Data Protection Officer
7, rue Jean Fischbach
L-3372 Leudelange

3. Security of your Personal Data

We are committed to take appropriate technical and organisational measures to protect your Personal Data against unauthorised or unlawful processing and against accidental loss, disclosure, destruction or damage.
Your Personal Data is stored in the European Union or in territories (such as the USA) which may not offer an equivalent level of protection to privacy as that applicable within the European Union. In this case, we will take all the necessary steps to verify that your Personal Data receives an adequate level of protection. This, either by entering into data transfer agreements or by ensuring that supplier used are certified under appropriate data protection schemes (for example, EU-US Privacy Shield).

Finologee may use some third party suppliers in human resources domain.These third parties may have access to or merely host your Personal Data, but will always do so under our instructions and subject to a contractual relationship. This, either by entering into data transfer agreements or by ensuring that third parties are certified under appropriate data protection schemes.

4. Retention period

We will only retain your Personal Data for as long as we need it in order to fulfil the purposes for which it was collected and processed.

Your data will be store for a period maximum of 5 years or until revocation of your consent. Data will be automatically removed at the end of this period.

5. ’Cookies’

What is a cookie?

A cookie is a small piece of data or message that is sent from an organisation’s web server to your web browser and is then stored on your hard drive. Cookies can’t read data off your hard drive or cookie files created by other sites, and do not damage your system.

How do FINOLOGEE Site and services use cookies?

We only use cookies to monitor the performance of our website and to improve user experience. We use Google Analytics for this purpose. Analysis is performed on a purely anonymous basis. In our configuration, Google Analytics remarketing features are neither used nor enabled, and therefore we do not share any data with third parties. Google Analytics uses “cookies”, to help the website analyse how users use the websites, applications or services:

Google Universal Analytics

Cookie type

Google Universal Analytics

Purpose

This helps us count how many people visit our website by tracking if you have visited before

gat_

Cookie type

Google Universal Analytics

Purpose

Used to manage the rate at which page view requests are made

utma_

Cookie type

Google Analytics

Purpose

Used to determine new and returning visitors

utmb_

Cookie type

Google Analytics

Purpose

Used to determine the average time spent on the website

utmz_

Cookie type

Google Analytics

Purpose

Used to determine the traffic source, medium which delivered the user to our website

utmv_

Cookie type

Google Analytics

Purpose

Used to store visitor-level custom variable data

utmt_

Cookie type

Google Analytics

Purpose

Use to throttle request rate

The information generated by the cookie about your use of the websites, applications or services (including your IP address) will be transmitted to and stored by Google on servers in the United States. Google will use this information for the purpose of evaluating your use of the websites, applications or services compiling reports on website activity for website operators and providing other services relating to website activity and internet usage. Google may also transfer this information to third parties where required to do so by law, or where such third parties process the information on Google’s behalf. Google will not associate your IP address with any other data held by Google.

You may refuse the use of cookies by selecting the appropriate settings on your browser or within the application, however please note that if you do this you may not be able to use the full functionality of this website. By using our website, applications or services you consent to the processing of data about you by Google in the manner and for the purposes set out above. To find out more, see “How Google uses data when you use our partners’ sites or apps”, (located at www.google.com/policies/privacy/partners/, or any other URL Google may provide from time to time).

To opt out of being tracked by Google Analytics across all websites visit: http://tools.google.com/dlpage/gaoptout

6. Change to this privacy notice & contact information

We reserve the right to modify this Privacy Policy at any time, so please review it regularly. If We make changes to this Privacy Policy, we will post the revised Privacy Policy on the Site. All such changes shall be binding on you 30 days after they are initially posted on the Site unless you are a new user, in which case they are binding on you immediately.

If you have questions or concerns regarding this Privacy Notice or you wish to exercise your rights in relation to your Personal Data, please do not hesitate to contact us at info@finologee.com or send your request to the following address:

FINOLOGEE S.A.
7, rue J. Fischbach,
L-3372 Leudelange,
Luxembourg

Job Applicant Privacy Notice

This applicant information notice explains how we (hereafter referred to as “Finologee” and/or indifferently as “We”, “Us” or any other cognate terms such as “Our”) process personal data in accordance with applicable data protection laws and regulations, which include the General Data Protection Regulation 2016/679 (the “GDPR”).

As part of its recruitment process, Finologee collects and processes personal data (the “Data”) relating to job applicants (hereafter referred to as “You”). Finologee is committed to being transparent about how it collects and uses that Data and to meeting its data protection obligations with the GDPR.

Our DPO

Finologee has appointed an internal Data Protection Officer that may be contacted should You have any question or concern about our current policies and/or practices with regards to the processing of personal information. The Data Protection Officer’s name and contact information are as follows:

DPO

Finologee S.A.

7, rue Jean Fishbach | L-3372, Leudelange

Luxembourg

dpo@finologee.com

(+352) 27 75 08 – 1

What Data do We collect and how?

Please first note that we process only the Data that You provide to Us per Your application and all along the recruitment process. You are under no statutory or contractual obligation to provide Us with Data during the recruitment process. However, if You do not provide the Data, We shall not be able to process your application.

PLEASE DO NOT PROVIDE US WITH INFORMATION THAT MAY RELATE TO SENSITIVE PERSONAL DATA PER ARTICLES 09 AND 10 OF THE GDPR. SHOULD YOU FAIL TO COMPLY WITH SUCH REQUIREMENT, FINOLOGEE SHALL NOT BE HELD LIABLE WITH REGARDS TO SUCH PROCESSING.

Amongst that Data, Finologee may collect different categories of personal information, such as but not limited to:

  • Your first name, last name, address(es), telephone number(s), email address(es);
  • personal characteristics, such as Your age, gender, date of birth, place of birth, marital status, family status, nationality(ies);
  • Your educational background and professional qualifications, diploma(s), language(s) spoken;
  • Your professional experience(s) (whether previous or current), including Your employer(s), the title and job description, duration of the experience(s), place of work, specialisation;
  • information about Your remuneration, benefit(s) if any ; and
  • by way of exception, Data about Your disability status (where applicable) to consider whether We need to provide appropriate adjustments during the recruitment process, for example whether adjustments need to be made during a test or an interview.

Occasionally, we may be compelled by laws or regulations to ask You to provide Us with an official document that contains information in relation to Your criminal record. Such request will be done on a case-by-case basis and solely for specific purposes, such as but not limited to good-standing evidence required for certain job offers. Where applicable, such document will be destroyed at least one (1) month after its transmission.

Data will be stored within our HR management systems and our email system.

While processing the Data, You will not be subject to decision that will have a significant impact on You based solely on automated decision-making.

For what purpose do We process the Data?

We have a legitimate interest in processing the Data during the recruitment process and in keeping records of such a process. Processing Data from job applicants, such as You, allows Us to manage the recruitment process, assessing and confirming (if any) the candidate’s suitability for employment.

We may also need to process Data to respond to and to defend Ourself against any legal claim that may arise.

Who processes the Data?

The Data may be accessed within Finologee for the purpose of the recruitment process and the maintenance/hosting of this web site by Finologee’s HR team, interviewers involved in the recruitment process, relevant managers, top-level management, relevant staff members in charge of the web site maintenance.

Solely for the purpose of the IT processing of Your application made through Our Website http://jobs.finologee.com, Finologee has appointed sub-processors bound by confidentiality and professional secrecy obligations and/or located in countries not recognised by the European Commission as having an adequate level of protection for personal information. Further information about our data protection policies and procedures can be found here. Data will not be shared with, nor transferred to, a third-party for any other purpose.

If You provide(d) Us with Data through a third-party (e.g. a head-hunter, a dedicated website etc.), please note that such third-party might have published its own privacy notice (or any other information notice that described how such third-party processes personal information). We advise You, therefore, to rely on the applicable information notice should You need to gather information with regards to such separate and independent processing of personal data.

How long will the Data be retained?

The Data will be retained for different time duration depending on the success of Your application.

If Your application for employment is not successful, We will keep a record of Your application for a period of five (5) years after You have applied. After this period, your application and the related Data will be deleted.

If Your application for employment is successful, the period for which the Data is held will be provided to You in a separate information notice.

What are Your rights?

Without prejudice to the limitations provided by the GDPR or any other laws or regulations, You may:

  • request for access and obtain a copy of the Data;
  • require Us to change incorrect or incomplete Data;
  • require Us to delete or to stop processing Data, for example where the relevant Data is no longer necessary for the purposes of the processing;
  • object to the Data processing where We are relying on our legitimate interests as the legal ground for processing; or
  • demand Us to transfer Your data to another organisation.

If You have a complaint about the use of the Data, we invite You to contact Us, and/or our DPO directly, so that Your complaint can be addressed.

You are also entitled to contact the CNPD via its Website at www.cnpd.lu.

Email-disclaimer Information Policy

This message is intended for use by its addressee only.

The addressee (i) is aware that this message is confidential and may also be legally privileged, (ii) understands that it remains solely liable for any form of reproduction, copying, disclosure, modification and/or publication of this message, its content and any attachment and (ii) acknowledges that Finologee shall not be held liable for any further use, disclosure or processing of this message.

If you received this in error, please contact us at info@finologee.com and delete the material from every electronic device which may have processed this message. No liability whatsoever will be incurred by Finologee. This message and its content do not constitute a formal commitment by Finologee.

The addressee of this message agrees to comply with the applicable laws and regulations in the jurisdictions where it uses the information contained herein.

Any use, review, retransmission, distribution, reproduction or any action taken in reliance upon this message is strictly prohibited.

Please note that the processing of this message may incur the processing by Finologee of “personal data”. If you wish to obtain more information in relation thereto, please refer to this Privacy Notice You may also contact us at info@finologee.com if you wish to exercise any the rights described in this Privacy Notice.